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Fri – Sat: 9AM to 5PM
Sun: 1PM to 5PM
4613 N Oketo Ave
Harwood Heights, IL 60706
708-867-7828

4613 N Oketo Ave, Harwood Heights, IL 60706 708-867-7828

Mon – Thur: 9AM to 9PM | Fri – Sat: 9AM to 5PM | Sun: 1PM to 5PM

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September 21, 2023 Board of Trustees Meeting Minutes

by | September 23, 2023

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 21, 2023.

CALL TO ORDER

President Braun called the meeting to order at 7:45 P.M.

ROLL CALL

Present: Magnuson, Ross, Ringelstein, Parent, Braun, Magnelli, Krebs.
Absent:
Also Present: Wittmann, Bacarella, Furfori, V. Bitters, Sciaccotta.
Stam, Tomzik, D. Williams.

RECOGNITION OF VISITORS

Dixie Williams, our Social Worker Intern attended the meeting and introduced herself. She handed out surveys that were given from kids and parents who attended Comic Con. She distributed a resource handout and a Bingo card that will be given out at the 50th Anniversary Celebration. She reported that the Library is currently participating in a toiletry drive until October 10th. She advised that she will have conversation groups with teens, an Adulting 101 group for 11th and 12th grades and up, and parenting forums. She is going to do a staff wellness newsletter and a round table with staff. Director Wittmann reported that Dixie has been visiting outside groups with different staff members. She also meets once a week with the Social Worker Elise from Ridgewood. Dixie Williams left the meeting at 7:56 P.M.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD AUGUST 17, 2023 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann reported that the financial report looks good.

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Magnelli, THAT REGULAR PARKWAY CHECKS 30379 THROUGH 30450 TOTALING $96,200.65 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALING $33,975.06 FOR THE MONTH OF AUGUST; MANUAL CHECKS 30376 THROUGH 30378 TOTALING $4,626.80 FOR THE MONTH OF AUGUST; AUGUST NET WAGES TOTALING $113,162.40, AUGUST PAYROLL TAXES IN THE AMOUNT OF $48,101.42, AND AUGUST IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,197.65. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

Decennial Committee Meeting—
The Committee will meet next on Thursday, November 16, 2023 at 6:30 P.M.

Island Within a City Committee Meeting—
The Committee will meet next on Thursday, December 21, 2023 at 7:00 P.M.

UNFINISHED BUSINESS

Illinois Public Library Annual Report——
We filed the Annual Report for the 2022-2023 fiscal year electronically on LibPass on August 18, 2023. Public Libraries are required to file an annual report (75 ILCS 16/30-65) and having an annual report on file is a qualification for receiving a Per Capita Grant.

NEW BUSINESS

Ordinance 2023-3, “Ordinance Providing for Budget and Appropriations of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2023 and Ending June 30, 2024.”—
Trustee Magnelli moved, seconded by Trustee Krebs, TO ADOPT ORDINANCE 2023-3, “ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

Certified Estimate of Revenues—
The estimated revenues are incorporated into the Budget and Appropriation Ordinance. Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

Disposal of Surplus Library Personal Property—
This is the first month that the Board is approving the disposal of surplus library personal property. Trustee Ross moved, seconded by Trustee Magnuson, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY FOR SEPTEMBER. A voice vote was taken and the motion carried.

Director Wittmann left the meeting at 8:05 P.M.
The Board took a break at 8:06 P.M.
The Board resumed the meeting at 8:13 P.M.
Jennifer Furfori left the meeting at 8:15 P.M.

Library User Behavior Policy Revision—
Trustee Parent asked about automobiles being left overnight. Peggy Tomzik explained that we have a procedure in place when that happens. Trustee Krebs moved, seconded by Trustee Magnuson TO APPROVE THE REVISED USER BEHAVIOR POLICY. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried

Security Assessment—
Tony Sciaccotta reported that we wanted to hire a security group to assess the library. Tony and Director Wittmann met with JPAG Group today. The Representative from JPAG Group is in charge of security at the Merchandise Mart and he manages over 200 security guards. He is a former Norridge police officer and he is close with the Chief of Police in Harwood Heights. The company will come in and assess the building and report on what we can improve on. They make recommendations of what we need to do to make the library more safe and secure. He also teaches classes on “Active Shooting” and bomb threats. They also offer a de-escalation class. Trustee Krebs advised that her school did this and it was very beneficial. Trustee Parent moved, seconded by Trustee Ross TO APPROVE THE PROPOSAL FROM THE JPAG GROUP LLC. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

FY 2021-2022 Annual Audit—
Ellen Bacarella reported that the fieldwork will take place on Tuesday, September 26 and Wednesday, September 27. The draft audit should be ready in November. We received our GASB 74/75 Valuation Financial Statement report. It is available if anyone wants to see it.

Annual Raise—Ceylan Yildiz—
Trustee Magnelli moved, seconded by Trustee Krebs, THAT CEYLAN YILDIZ HOURLY SALARY BE INCREASED FROM $13.39 TO $13.79 EFFECTIVE OCTOBER 1, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. A voice vote was taken and the motion carried.

Six-Month Raise-Kevin Christensen, Alyssa Gugliuzza, Gabe Garcia—
Trustee Ross moved, seconded by Trustee Magnuson, THAT KEVIN CHRISTENSEN’S HOURLY SALARY BE INCREASED FROM $14.17 TO $14.45 AND ALYSSA GUGLIUZZA’S HOURLY SALARY INCREASED FROM $14.17 TO $14.52 EFFECTIVE OCTOBER 1, 2023 AND GABE GARCIA’S HOURLY SALARY BE INCREASED FROM $14.17 TO $14.45 RETRO FROM SEPTEMBER 1, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried. A voice vote was taken and the motion carried.

Personnel Changes—
Megan Pecaro was hired as a Circulation Services Assistant, her first day was August 28, 2023. Yaru Turo was hired as a Kids World Page. Her start date is October 3, 2023. Jazmin M. Bravo was hired as a Tech Services Assistant. Her start date is pending.

Any Other Business—
There was no report.

FRIENDS OF THE LIBRARY UPDATES
Julie Stam reported that they had their last gathering on September 20, 2023 in the Library’s courtyard. Ten members showed up for snacks. They all received a book and a gold book mark. The book marks will also be handed out at the 50th Anniversary Sale, they were purchased with the final funds in the Friends account.

LIBRARY DIRECTOR’S REPORT
Director Wittmann’ s Librarian report was discussed as items occurred on the agenda.

COMMUNICATIONS

A FOIA request was received from the SmartProcure on August 21, 2023 requesting any and all purchasing records from 5/18/2023 to current. A FOIA request was received from George requesting full payroll expenditures by individual for the Fiscal year 2022 and 2023.

ANNOUNCEMENTS

No announcements were made.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:46 P.M.

Categories: Board Documents.

September 21, 2023 Board of Trustees Meeting Minutes

by | September 23, 2023

The Regular Meeting of the Eisenhower Public Library District Board of Trustees September 21, 2023.

CALL TO ORDER

President Braun called the meeting to order at 7:45 P.M.

ROLL CALL

Present: Magnuson, Ross, Ringelstein, Parent, Braun, Magnelli, Krebs.
Absent:
Also Present: Wittmann, Bacarella, Furfori, V. Bitters, Sciaccotta.
Stam, Tomzik, D. Williams.

RECOGNITION OF VISITORS

Dixie Williams, our Social Worker Intern attended the meeting and introduced herself. She handed out surveys that were given from kids and parents who attended Comic Con. She distributed a resource handout and a Bingo card that will be given out at the 50th Anniversary Celebration. She reported that the Library is currently participating in a toiletry drive until October 10th. She advised that she will have conversation groups with teens, an Adulting 101 group for 11th and 12th grades and up, and parenting forums. She is going to do a staff wellness newsletter and a round table with staff. Director Wittmann reported that Dixie has been visiting outside groups with different staff members. She also meets once a week with the Social Worker Elise from Ridgewood. Dixie Williams left the meeting at 7:56 P.M.

PUBLIC COMMENT

There were no comments from the public.

APPROVAL OF MINUTES

Trustee Parent moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD AUGUST 17, 2023 BE APPROVED. A voice vote was taken and the motion carried.

FINANCIAL REPORT

Director Wittmann reported that the financial report looks good.

APPROVAL OF CURRENT BILLS

Trustee Ross moved, seconded by Trustee Magnelli, THAT REGULAR PARKWAY CHECKS 30379 THROUGH 30450 TOTALING $96,200.65 FOR THE MONTH OF SEPTEMBER; MANUAL PAYMENTS TOTALING $33,975.06 FOR THE MONTH OF AUGUST; MANUAL CHECKS 30376 THROUGH 30378 TOTALING $4,626.80 FOR THE MONTH OF AUGUST; AUGUST NET WAGES TOTALING $113,162.40, AUGUST PAYROLL TAXES IN THE AMOUNT OF $48,101.42, AND AUGUST IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,197.65. A voice vote was taken and the motion carried.

COMMITTEE REPORTS

Decennial Committee Meeting—
The Committee will meet next on Thursday, November 16, 2023 at 6:30 P.M.

Island Within a City Committee Meeting—
The Committee will meet next on Thursday, December 21, 2023 at 7:00 P.M.

UNFINISHED BUSINESS

Illinois Public Library Annual Report——
We filed the Annual Report for the 2022-2023 fiscal year electronically on LibPass on August 18, 2023. Public Libraries are required to file an annual report (75 ILCS 16/30-65) and having an annual report on file is a qualification for receiving a Per Capita Grant.

NEW BUSINESS

Ordinance 2023-3, “Ordinance Providing for Budget and Appropriations of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2023 and Ending June 30, 2024.”—
Trustee Magnelli moved, seconded by Trustee Krebs, TO ADOPT ORDINANCE 2023-3, “ORDINANCE PROVIDING FOR BUDGET AND APPROPRIATIONS OF EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

Certified Estimate of Revenues—
The estimated revenues are incorporated into the Budget and Appropriation Ordinance. Trustee Magnuson moved, seconded by Trustee Parent, TO APPROVE THE EISENHOWER PUBLIC LIBRARY DISTRICT, COOK COUNTY, ILLINOIS, ESTIMATE OF REVENUES FOR THE FISCAL YEAR BEGINNING JULY 1, 2023 AND ENDING JUNE 30, 2024. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

Disposal of Surplus Library Personal Property—
This is the first month that the Board is approving the disposal of surplus library personal property. Trustee Ross moved, seconded by Trustee Magnuson, TO APPROVE THE DISPOSAL OF SURPLUS LIBRARY PERSONAL PROPERTY FOR SEPTEMBER. A voice vote was taken and the motion carried.

Director Wittmann left the meeting at 8:05 P.M.
The Board took a break at 8:06 P.M.
The Board resumed the meeting at 8:13 P.M.
Jennifer Furfori left the meeting at 8:15 P.M.

Library User Behavior Policy Revision—
Trustee Parent asked about automobiles being left overnight. Peggy Tomzik explained that we have a procedure in place when that happens. Trustee Krebs moved, seconded by Trustee Magnuson TO APPROVE THE REVISED USER BEHAVIOR POLICY. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried

Security Assessment—
Tony Sciaccotta reported that we wanted to hire a security group to assess the library. Tony and Director Wittmann met with JPAG Group today. The Representative from JPAG Group is in charge of security at the Merchandise Mart and he manages over 200 security guards. He is a former Norridge police officer and he is close with the Chief of Police in Harwood Heights. The company will come in and assess the building and report on what we can improve on. They make recommendations of what we need to do to make the library more safe and secure. He also teaches classes on “Active Shooting” and bomb threats. They also offer a de-escalation class. Trustee Krebs advised that her school did this and it was very beneficial. Trustee Parent moved, seconded by Trustee Ross TO APPROVE THE PROPOSAL FROM THE JPAG GROUP LLC. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried.

FY 2021-2022 Annual Audit—
Ellen Bacarella reported that the fieldwork will take place on Tuesday, September 26 and Wednesday, September 27. The draft audit should be ready in November. We received our GASB 74/75 Valuation Financial Statement report. It is available if anyone wants to see it.

Annual Raise—Ceylan Yildiz—
Trustee Magnelli moved, seconded by Trustee Krebs, THAT CEYLAN YILDIZ HOURLY SALARY BE INCREASED FROM $13.39 TO $13.79 EFFECTIVE OCTOBER 1, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. A voice vote was taken and the motion carried.

Six-Month Raise-Kevin Christensen, Alyssa Gugliuzza, Gabe Garcia—
Trustee Ross moved, seconded by Trustee Magnuson, THAT KEVIN CHRISTENSEN’S HOURLY SALARY BE INCREASED FROM $14.17 TO $14.45 AND ALYSSA GUGLIUZZA’S HOURLY SALARY INCREASED FROM $14.17 TO $14.52 EFFECTIVE OCTOBER 1, 2023 AND GABE GARCIA’S HOURLY SALARY BE INCREASED FROM $14.17 TO $14.45 RETRO FROM SEPTEMBER 1, 2023. A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Parent, Krebs, Braun. NAYS. None. ABSENT None. The motion carried. A voice vote was taken and the motion carried.

Personnel Changes—
Megan Pecaro was hired as a Circulation Services Assistant, her first day was August 28, 2023. Yaru Turo was hired as a Kids World Page. Her start date is October 3, 2023. Jazmin M. Bravo was hired as a Tech Services Assistant. Her start date is pending.

Any Other Business—
There was no report.

FRIENDS OF THE LIBRARY UPDATES
Julie Stam reported that they had their last gathering on September 20, 2023 in the Library’s courtyard. Ten members showed up for snacks. They all received a book and a gold book mark. The book marks will also be handed out at the 50th Anniversary Sale, they were purchased with the final funds in the Friends account.

LIBRARY DIRECTOR’S REPORT
Director Wittmann’ s Librarian report was discussed as items occurred on the agenda.

COMMUNICATIONS

A FOIA request was received from the SmartProcure on August 21, 2023 requesting any and all purchasing records from 5/18/2023 to current. A FOIA request was received from George requesting full payroll expenditures by individual for the Fiscal year 2022 and 2023.

ANNOUNCEMENTS

No announcements were made.

ADJOURNMENT

Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A voice vote was taken and the motion carried. The meeting was adjourned at 8:46 P.M.

Categories: Board Documents.