The Regular Meeting of the Eisenhower Public Library District Board of Trustees January 19, 2023.
CALL TO ORDER
President Braun called the meeting to order at 7:31 P.M.
ROLL CALL
Present: Braun, Magnelli, Magnuson, Ringelstein, Parent, Ross, Krebs.
Absent:
Also Present: Wittmann, Bacarella, McPhillips, Blubaugh, Lewis, Sciaccotta, Tomzik, Sciaccotta, Stam.
COVID DECLARATION
Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.
RECOGNITION OF VISITORS
There were no visitors present.
PUBLIC COMMENT
There were no comments from the public.
APPROVAL OF MINUTES
Trustee Parent moved, seconded by Trustee Krebs, THAT THE MINUTES OF THE REGULAR MEETING HELD DECEMBER 15, 2023 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
FINANCIAL REPORT
Director Wittmann advised that we are looking good. We have received a lot tax money. Our expenditures are on target.
APPROVAL OF CURRENT BILLS
Trustee Ross moved, seconded by Trustee Magnuson, THAT REGULAR PARKWAY CHECKS 29792 THROUGH 29849 TOTALING $155,877.34 FOR THE MONTH OF JANUARY; MANUAL PAYMENTS TOTALING $10,437.08 FOR THE MONTH OF DECEMBER; MANUAL CHECKS 29787 THROUGH 29789 TOTALING $4,354.41 FOR THE MONTH OF DECEMBER; CHECK 29699, 29740, 29770, 29787 VOID; NET WAGES TOTALING $164,679.22; DECEMBER PAYROLL TAXES IN THE AMOUNT OF $70,067.10; AND DECEMBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $30,794.01. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
COMMITTEE REPORTS
There were no committee reports.
UNFINISHED BUSINESS
2023 Per Capita Grant—
The Grant has been submitted.
NEW BUSINESS
Community Kindness Day—
Trustee Ringelstein advised that Harwood Heights is now involved in Kindness Day. We will discuss it next month.
RES 2023-1—“A Resolution Authorizing the participation in NIMEC and authorizing the Director to approve a contract with the lowest cost electricity provider for a period up to 36 months”.—
The Board has to delegate a signing authority to Stacy Wittmann to execute the supply agreement. The bid will be held on March 2, 2023. Trustee Parent moved, seconded by Trustee Krebs, TO ADOPT RESOLUTION 2023-1 AUTHORIZING THE PARTICIPATION IN NIMEC AND AUTHORIZING THE DIRECTOR TO APPROVE A CONTRACT WITH THE LOWEST COST ELECTRICITY PROVIDER FOR A PERIOD UP TO 36 MONTHS. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
Carpeting Proposal for the Conference Room—
Trustee Magnelli would like us to get the square footage for the Conference room added to the proposal. Trustee Ross moved, seconded by Trustee Magnuson, TO APPROVE THE PROPOSAL FROM PINNACLE FLOORING COMPANY TO REPLACE THE CARPETING IN THE CONFERENCE ROOM. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
Carpeting Proposal for Corridor and Elevator—
Trustee Krebs moved, seconded by Trustee Parent, TO APPROVE THE PROPOSAL FROM PINNACLE FLOORING COMPANY TO REPLACE THE CARPETING IN THE CORRIDOR AND ELEVATOR. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried.
2023 Exempt Affidavit—
Library Property must be certified annually with the Cook County Assessor to maintain exempt status. We are still waiting for the letter from Cook County. Once the letter comes in Trustee Braun will sign the affidavit.
IRS Mileage Rate—
The IRS has changed the approved mileage reimbursement rate to 65.5 cents per mile effective January 1, 2023. The Library continues to pay the IRS approved mileage reimbursement rate.
Holiday Card—
Director Wittmann advised that we usually receive holiday cards and she was curious if the Board wanted the Library to send out cards annually. Trustee Magnelli responded that maybe the library could send out calendars instead. Trustee Parent would be behind this if Director Wittmann wanted to do this. The Board all agreed that a card and/or calendar would be a nice thing to send out. Trustee Parent said we should get a cost for the calendar first before we decided. Director Wittmann will discuss this with Chris Clark.
Personnel Changes—
There were no personnel changes.
Any Other Business—
There was no other business.
FRIENDS OF THE LIBRARY UPDATES
Julie Stam reported that their last meeting was in December via zoom. She advised that the book room volunteer cleared out all the shelves behind the gate and now donations could be put on those shelves. They will have a summer book sale that will take place June 3 and another August 26 outside from 11-3 pm, so they want to start building up stock. They discussed fundraising options, possibly selling t-shirts through custom ink. They discussed the use of the emergency fund. The Library purchased some gloves and scarves with the Friends emergency fund for housing insecure patrons. Amazon Smile has been discontinued. Their next meeting will be in March.
LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda. Members of Fred Donnolly’s family came in to visit the library. Tony and Penny spoke with them.
COMMUNICATIONS
Klein Thorpe and Jenkins District Calendars.
ANNOUNCEMENTS
There were no announcements.
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Ross, Parent, Krebs, Braun. NAYS None. ABSENT None. The motion carried. The meeting was adjourned at 7:57 P.M.
