The Regular Meeting of the Eisenhower Public Library District Board of Trustees November 19, 2020
CALL TO ORDER
President Braun called the meeting to order at 7:41 P.M.
ROLL CALL
Present: Magnelli, Magnuson, Ross, Ringelstein, Braun, Parent, Adams.
Absent:
Also Present: Wittmann, Bacarella, Stam, Sciaccotta, Tomzik, McPhillips, Blubaugh, Lewis.
DECLARATION
Declaration by the Board President that a fully in-person meeting is not Practical or Prudent because of COVID.
RECOGNITION OF VISITORS
There were no visitors.
PUBLIC COMMENT
There were no public comments.
APPROVAL OF MINUTES
Trustee Ross moved, seconded by Trustee Magnuson, THAT THE MINUTES OF THE REGULAR MEETING HELD OCTOBER 15, 2020 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Adams, Ross, Braun. NAYS None. ABSENT None. The motion carried. Trustee Ringelstein moved, seconded by Trustee Parent, THAT THE MINUTES OF THE SPECIAL MEETING HELD NOVEMBER 12, 2020 BE APPROVED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Adams, Ross, Braun. NAYS None. ABSENT None. The motion carried.
FINANCIAL REPORT
Director Wittmann reported that we have collected about 45% of the tax money. Expenditures are good and we are on target.
APPROVAL OF CURRENT BILLS
Trustee Magnelli moved, seconded by Trustee Ross, THAT REGULAR PARKWAY CHECKS 27978 THROUGH 28056 TOTALING $97,143.73 FOR THE MONTH OF NOVEMBER; MANUAL PAYMENTS TOTALING $13,065.02 FOR THE MONTH OF OCTOBER; MANUAL CHECKS 27970 THROUGH 27977 TOTALING $14,553.34 FOR THE MONTH OF OCTOBER; VOIDED CHECK 27844; OCTOBER NET WAGES TOTALING $105,594.73; OCTOBER PAYROLL TAXES IN THE AMOUNT OF $43,308.45; OCTOBER IMRF GOV ONE DEBIT IN THE AMOUNT OF $20,672.69; AND GENERAL OBLIGATION LIMITED TAX DEBT CERTIFICATE WIRE TRANSFER IN THE AMOUNT OF $38,287.50. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Adams, Ross, Braun. NAYS None. ABSENT None. The motion carried.
COMMITTEE REPORTS
Director Wittmann advised that Trustee Ringelstein was able to retrieve the boxes of research material and they are being quarantined.
UNFINISHED BUSINESS
FY 2019-2020 Annual Audit—
Trustee Magnuson moved, seconded by Trustee Ross, TO APPROVE THE AUDIT FOR THE 2019-2020 FISCAL YEAR AND TO AUTHORIZE THE LIBRARY DIRECTOR TO SIGN THE LIBRARY’S REPRESENTATION LETTER. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Adams, Ross, Braun. NAYS None. ABSENT None. The motion carried.
Per Capita FY2021—
The Per Capita FY2021 is due on March 15, 2021. Once we get specifics on what is required, we will report them to the Board. The Board read all of Serving Our Public 4.0 Standards for Illinois Public Libraries. After reading Serving our Public Director Wittmann identified things they could potentially work on. She reported that they recommended that a library materials budget comprise of 8-12% of the overall working budget and ours it at 9.6%. We are on the lower end and she advised that due to COVID she lowered it for this year. She said we could bump that back up in the upcoming years. In terms of staff expenditures on salaries, it was recommended we be at 45-60% and we are at about 46%, which is under 50% of the budget. She advised that we could make improvements by creating gender-neutral bathrooms as a way to be more inclusive. They recommended having signs for cameras, which we do not have. They recommended having a capital asset plan, and Director Wittmann advised that she would start researching this. Finally, we need to update our disaster plan and include pandemic.
NEW BUSINESS
Ordinance 2020-4 Levy Ordinance “Ordinance Levying and Assessing Taxes of Eisenhower Public Library District, Cook County, Illinois for the Fiscal Year Beginning July 1, 2020 and Ending June 30, 2021”—
Trustee Ross moved, seconded by Trustee Parent, TO ADOPT ORDINANCE 2020-4, “ORDINANCE LEVYING AND ASSESSING TAXES OF EISENHOWER PUBLIC LIBRARY DISTRICT COOK COUNTY, ILLINOIS, FOR THE FISCAL YEAR BEGINNING JULY 1, 2020 AND ENDING JUNE 30, 2021.” A roll call vote was taken and the results were as follows: AYES Magnelli, Magnuson, Ringelstein, Ross, Braun, Parent, Adams. NAYS None. ABSENT None. The motion carried.
Amendment of the Minutes of the October 1, 2020 Island Within A City Committee Meeting—
Trustee Ross moved, seconded by Trustee Adams, THAT THE MINUTES OF THE ISLAND WITHIN A CITY COMMITTEE MEETING OCTOBER 1, 2020 BE AMENDED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Adams, Ross, Braun. NAYS None. ABSENT None. The motion carried.
COVID Board Response—
Director Wittmann advised that there was an update to the Illinois Department of Commerce and Economic Opportunity Tier 3 resurgence mitigation FAQ’s. They mentioned that the operation of libraries was at the discretion of the local governmental entities. Director Wittmann wanted to know if there is a “stay at home order” again how the Board felt about just doing virtual services and answer the phones remotely. The Board agreed that the health of people was more important than keeping the Library open.
Closing the Library on Saturday, December 26, 2020—
Trustee Parent moved, seconded by Trustee Ringelstein, APPROVED TO CLOSE THE LIBRARY ON SATURDAY, DECEMBER 26, 2020. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Adams, Ross, Braun. NAYS None. ABSENT None. The motion carried.
April 6, 2021 Consolidated Election—
The Consolidated Election will take place on April 6, 2021. Two Trustees are to be elected for six-year terms. The petitions and nominating papers could be filed in the Business Office starting on Monday December 14 and ending Monday December 21 at 5:00 P.M.
Annual Director Review—
Each Trustee received a clean copy of the Director’s evaluation form. Please return the evaluations to Ellen Bacarella by Thursday, December 4, 2020.
Annual Raise—Han Huie—
Trustee Ross moved, seconded by Trustee Magnuson THAT HAN HUIE’S SALARY BE INCREASED FROM $12.06 TO $12.30 RETRO FROM NOVEMBER 1, 2020. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Adams, Ross, Braun. NAYS None. ABSENT None. The motion carried.
Personnel Changes—
There were no personnel changes.
Any Other Business—
No Report.
FREINDS OF THE LIBRARY UPDATES
Julie Stam reported that there was no real update. They are meeting on Wednesday, Dec 16 at 6 P.M. via Zoom and this will be an informal meeting to socialize and celebrate the holiday.
LIBRARY DIRECTOR’S REPORT
Director Wittmann’s Librarian report was discussed as items occurred on the agenda.
COMMUNICATIONS
On November 13, 2020 a FOIA request was received from SmartProcure requesting any and all purchasing records from 07/16/2020 to current. The request is limited to readily available records without physically copying, scanning or printing paper documents. Any editable electronic document is acceptable. Thank you note from the Election Judges from precincts 5, 12, and 17. They thanked the Library for the time, effort, and cooperation the library gave them in running the voting. They said Anthony, Dan, Mike and Ross were very open to their needs.
ANNOUNCEMENTS
Happy Thanksgiving.
ADJOURNMENT
Trustee Ross moved, seconded by Trustee Parent, THAT THE MEETING BE ADJOURNED. A Roll Call Vote on the Motion was taken and the results were as follows: AYES Magnuson, Magnelli, Ringelstein, Parent, Adams, Ross, Braun. NAYS None. ABSENT None. The motion carried. The meeting was adjourned at 8:16 P.M.
